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Smart Import – FAQ

Frequently asked questions & tips

Tips & Best Practices

  • Use the template files as a starting point, especially if unsure about required formats.

  • Take advantage of Smart Import’s learning. Future imports with similar data will map more efficiently.

  • Always ensure required columns are mapped; optional columns may be left unmatched if not needed.
    • For Employees: Name, Surname, Mobility Policy, Date in service, Personnel number
    • Personal Car: Identification Number (licence plate number), Status
    • LCV: Identification Number (licence plate number), Status
    • Bicycle: Identification Number (licence plate number), Status
    • Speed pedelec: Identification Number (licence plate number), Status
    • Other vehicle: Identification Number (licence plate number), Status
    • Cards: Identification Number (Card number), Status
    • Charging Station: Identification Number (Station number), Status
    • Contracts: Type code (Cost type code), Contract Number, Contract type, Currency, Supplier, Asset
    • Invoice: Net amount, VAT rate, Type code (Cost type code), Asset (Asset identification number), Invoice number, Currency, invoice date, Supplier name
    • Energy stop: Date, fuel type, quantity